COVIDSafe - A turning point for privacy?

COVIDSafe - A turning point for privacy?

By Malcolm Crompton and Chong Shao

The Australian Government’s COVIDSafe app has been met by both widespread scrutiny and widespread adoption. Is the app safe? Is the public’s response revealing the true Australian character? Are the privacy fears overblown? The picture is fascinating when you step back and look at what this app says about privacy in Australia both now and going forward.

Making the grade

Let’s address the most important thing upfront: the app appears to be mostly sound from a privacy and security perspective. Contrary to the FUD (fear, uncertainty and doubt) swirling around – no, the app does not collect any location information; no, it does not “track and monitor” you at all times (contrary to existing apps in other countries). Here is a good explainer on how the app actually works. 

The Australian Government commissioned a Privacy Impact Assessment from a law firm which it has published. From our perspective, the key privacy protections are:

  • The layers of opt-in consent and control built into the app, from registration to uploading information to the National COVIDSafe Data Store

  • Access to the information in the Data Store will be strictly limited to health officials in the States and Territories, and the purpose will be strictly limited to COVID-19 contract tracing and notification – these restrictions will be backed by federal legislation

  • All data held in the Data Store will be deleted at the end of the pandemic – this is very important because retaining information is a necessary feature of the centralised model (as opposed to the decentralised model proposed by the Apple-Google partnership), which could lead to potential misuse or compromise of the information.

There are some remaining issues where more clarification would be welcome:

  • What will be the arrangements that govern how State and Territory officers use the gathered information? What will be the mechanisms for oversight, enforcement and responding to failure in those jurisdictions?

  • The government has stated that it will introduce regulations to prevent police and other government agencies from accessing the information collected by the app. This is a good move to increase trustworthiness, but will it extend to national security agencies (as it should)? Will it extend to State and Territory police forces?

  • Why the delay in the promised release of the source code and will the source code of the inevitable updates also be released? Has it been sufficiently security tested? 

  • Can we be sure about the assurances that Amazon Web Services will abide by Australian law rather than US laws should the US demand (secret) access to the data?

  • Why hasn’t there been wider consultation with interested parties beyond the chosen federal agencies? Will there be such consultations from now on?

The big missing piece

While the app’s privacy protections are commendable, as always, the proof of the pudding is in the eating. A recent post by the UK Information Commissioner, summarising the discussions of more than 250 participants from the privacy domain on the use of technology to combat the pandemic, highlighted the importance of governance and accountability processes.

This is where we think the government’s current implementation is lacking. For example: how will we know that only the right people are accessing the information and using it for the right reasons? How will we know that the information will be deleted once the pandemic is over? How secure is the system – in the exchange of Bluetooth signals, the information in transit to and from the Data Store, and information at rest in the Data Store?

The PIA recommends additional independent assurance and testing from security experts, and to make this publicly available. This should extend to all aspects of data handling by participants in the ecosystem including Commonwealth, State and Territory agencies as well as private sector participants such as Amazon.

To maximise privacy and trust, the government should not only make the right promises, but also (i) explain how it will keep them and (ii) demonstrate, via expert and independent validation, that they are indeed being kept.

The creation and the creator

We have observed an interesting dichotomy in the responses to the COVIDSafe app. There is widespread recognition, even from usually sceptical voices, that the app is not especially problematic from a privacy perspective. At the same time, there is a general sense of concern about a new method of data collection by the Australian Government. The problem is not with the creation, but with the creator.

It would be an understatement to say that the government has a chequered past with respect to privacy and data handling (see here for a recent history lesson). This has resulted in a trust deficit where anything it proposes is subject to negative publicity. So far, adoption rates indicate that many Australians are willing to try the app notwithstanding the government’s track record. 

Is this because of the objectively strong privacy measures implemented and promoted by the government? And/or is this because of the extraordinary circumstances we are in, with Australians doing their part to help combat the pandemic and hasten the reopening of our society? It may be too soon to tell, although it is fair to hypothesise that both are playing a role.

Our hope is that this augurs well for future government initiatives, that the Australian Government will take lessons from the positive response to the app – achieved through a combination of taking privacy seriously (including legislatively) and appealing to public solidarity. This represents a break from its past behaviour and could serve as the new and better precedent going forward.

Privacy Awareness Week 2020: A message from IIS

By Mike Trovato and Eugenia Caralt

IIS is a proud supporter of 2020 Privacy Awareness Week (PAW), 4-10 May, an annual event to raise awareness of privacy issues and the importance of protecting personal information. 

Australian privacy regulators are leading the effort to increase privacy awareness in the midst of a unique and uncertain time as we face the COVID-19 pandemic. Because of the challenges presented by the pandemic, compliance and risk to personal information in government, industry, education, and non-profits are front of mind. 

Regulatory themes

This year the Office of the Australian Information Commissioner’s (OAIC) theme is “Reboot Your Privacy”. As Information and Privacy Commissioner Angelene Falk indicates, this year’s theme is in line with the current challenges that Australian entities are facing to adapt to the new demands of remote working and online interactions. To access the Commonwealth and state-based PAW information, events and resources, click on the links below: 

Office of Australian Information Commissioner – Reboot Your Privacy

Office of the Victorian Information Commissioner – Privacy – Protect Yours and Respect Others’ 

Office of the Information Commissioner Queensland – Be Smart About Privacy

Information and Privacy Commission New South Wales – Prevent, Detect, Protect

IIS and partner events

In addition to being a PAW partner, IIS is supporting efforts to raise privacy awareness through the following activities:

Privacy Masterclass – Data and Privacy with Malcolm Crompton and Lyria Bennett Moses as part of the Australian Computer Society’s NSW Privacy Summit

When: Wednesday, April 29, 4:00 PM AEST

Theme: Why is there so much debate about the trustworthiness of government uses of data? 

This session will explore the ways in which existing law and its implementation are not meeting the needs of citizens or the needs of government seeking to retain citizen trust. 

To pre-register to the free webinar click here (Link will be posted 2 hours before the event commencing). 

OneTrust webinar – Privacy in a Pandemic with the Privacy Commissioners from Australia and New Zealand and IDCare’s Managing Director 

When: Wednesday, May 6, 2:00 PM AEST

Theme: As the world rapidly changes to address the COVID-19 pandemic, what’s at stake for privacy? 

Panel discussion of issues and practical advice for maintaining privacy during the pandemic.

To pre-register to the free webinar click here.

 

IIS’ PAW 2020 message

The OAIC’s theme is Reboot your Privacy using Ctrl+Alt+Del. What does Ctrl+Alt+Del practically look like?

1) Ctrl – OAIC message: Check and update your privacy and security controls; IIS view: Undertake privacy and security health checks – Know where you stand and take action!

At IIS,  we are often asked by potential and current clients seeking to improve privacy practice: “Where should we start?” or “What should we do?” We find that this question is best answered by more questions! For example:

  • When did you last review your entity’s privacy and security practices?

  • Does your management and board of directors have a clear view of where the entity standards in terms of personal information as an asset? Is the current culture and practice appropriate to the entity’s strategy, risk appetite and privacy stance?

  • Are your management and board of directors aware of the risks and do you have their support (including financially) to address them? 

As you are all aware, the Privacy Act requires entities to take reasonable steps to protect their personal information, considering, among other things, the nature of the entity, the amount and sensitivity of the information it holds. If your entity’s privacy management and governance are insufficient taking into account the above, both your entity and your customers are at risk.

A ‘privacy and security health check’ will assist entities to assess the extent to which their current practices, procedures and systems are compliant with the law, vulnerable to privacy and security risks, and/or meet privacy and security best practice. The assessment will provide a point-in-time assessment to assist entities in deciding where they want to be. 

Entities that do not understand their position and have not taken appropriate actions could be deemed as deficient by regulators and will likely be subject to enforceable undertakings after the inevitable breach. 

2) Alt – OAIC message: Consider the alternative when giving or asking for personal information; IIS view: Implement Privacy by Design!

What can you do with less? How can you cut unnecessary collection of personal information, or even creatively achieve the same goal without any personal information? These practices are best implemented by embedding Privacy by design (PbD) from the very start. 

Applying PbD strategically helps entities internalise user-centric practices that are key to building trust with customers and reducing risk to the entity over the long run. Furthermore, it heads off the often costly and time-consuming process of ‘bolting on’ privacy fixes at the end of a project, or finding a project has to be shelved altogether due to privacy concerns.

PbD should be actively adopted in contexts where the value of the data and the associated privacy risks are high, for example: big data, especially involving information; mobile location analytics; biometrics, including facial recognition; and customer loyalty programs.

IIS believes that now more than ever entities cannot hit the PAUSE button on thinking and doing privacy. Rather, they should adapt to this current moment, such as by using short-form Privacy Impact Assessments, as Australian privacy regulators have recently indicated.

3) Delete – OAIC message: Delete any data from old devices and securely destroy or deidentify personal information if it’s no longer needed for a legal purpose; IIS view: develop data retention policies, enforce it and prove it!

Data is a liability because of the risk of a privacy or security breach and the resulting toxic effects. Security and privacy are related but distinct. An entity can have the world’s best security practices for its personal information but still should not have collected it in the first place or should not have used it for an unexpected purpose. To highlight this point, consider the tech giants like Google and Facebook. Presumably they have industry-leading security practices, but this has not stopped them from getting into privacy mishaps over the years. 

To minimise both privacy and security failures, entities should have a retention policy in place for all types of data, including personal information. They should be familiar with their legal requirements and transparent about their data handling practices. When data is no longer needed, they should act to ensure that the appropriate steps are carried out (such as deletion or deidentification) – this includes thinking about their supply chain and external service providers. 

More and more we are seeing the policy and best practice landscape shift towards favouring stronger assurance. Entities that are able to prove what they say (including data deletion) will be in a much stronger position with respect to building trust and credibility with individuals, clients and regulators.

Summing up: The importance of governance and directors’ key role in driving privacy and security

Privacy awareness should lead to not only better compliance but also contribute to valued business and strategic goals. Reflecting on this year’s OAIC’s theme, IIS’s view is that given the growing importance of personal information as a mission critical asset, we encourage entities seeking to leverage awareness into better practice to start with a privacy and security health check.

As we look ahead to 2020 and beyond, the governance of personal information will be a growing area of interest for regulators (not just in privacy, but specific sectors as well). A board that is not asking relevant questions of management, or is unable to assure itself of how personal information is being handled and protected, is demonstrating a failure of governance that could compromise the entity’s mission and potentially open it up to external scrutiny and consequences.

It has been just over a year since the launch of “The New Governance of Data and Privacy: Moving beyond compliance to performance”, co-authored by Mike Trovato (Managing Director) and Malcolm Crompton AM (Lead Privacy Advisor) and published by the Australian Institute of Company Directors (AICD).
The book discusses why privacy governance is a top line strategic and compliance issue for boards and sets out a framework for boards to lead and direct privacy governance in their entity. The main themes of the book have also been adapted into the Data and privacy governance director tool jointly published by the AICD and the Australian Information Security Association (AISA), available here.